Comparison
Magic Heidi Archiv as an alternative to swiDOC
swiDOC is comprehensive archiving software for Swiss small businesses. Magic Heidi Archiv does much less, and that is deliberate: it is the simple solution for companies that only need to keep their records as the law requires.
Last updated: 10/11/2026. General information, not legal advice.
As of: November 2026, source: swidoc.ch (home page, pricing, integrations, services; retrieved on 10 November 2026). Offers change; the provider’s own information is what counts.
In short
If you want to file and share documents as a team, scan receipts with your phone, keep personnel files or connect your accounting software directly, swiDOC offers more than Magic Heidi Archiv. If at the end of the year you have a pile of files that must stay unalterable for ten years, and you want neither a project nor training for that, Magic Heidi Archiv is the shorter route.
Comparison at a glance
| Magic Heidi Archiv | swiDOC | |
|---|---|---|
| Focus | A pure archive for keeping business records as required by law | Archiving software for small businesses with a digital archive, personnel files, contract filing and document chat |
| Getting started | Self-service: enter your email address, open the sign-in link, add files | 30-day free trial, no credit card needed; according to the provider “ready to use in just 15 minutes, with no training” |
| Adding documents | Files or a ZIP by drag and drop; a Magic Heidi backup is recognised | Drag and drop, automated filing from accounting systems, scanning app and email forwarding; folders and subfolders |
| Integrations | Magic Heidi: import the invoices, payment proofs and expense receipts of a business year directly | bexio, OneDrive, Proffix, infinity.swiss, pebe Live, Blond, AbaNinja (via ArchiveNinja) and email; plus Zapier and a REST API |
| Scanning app for smartphones | No | Yes, included in all plans |
| Search | By file name, path, business year and source; no full-text search | Full-text search with automatic text recognition (OCR), filters and search by attributes; plus an AI chatbot for questions about documents (labelled beta on the pricing page) |
| Collaboration | One person responsible per archive; read access for a trustee or auditor | Access sharing for team, trustee or auditor; roles (administrator, editor, reader); number of users depends on the plan; plans with multi-client support for trustees |
| Personnel files | No | Yes; access to confidential information can be restricted |
| Scanning service | No | Yes, as a service (digitisation and scanning of existing paper records) |
| Storage location | Google Cloud, Zurich region | According to the provider “Swiss cloud platform”, “server location Switzerland in accordance with ISO 27001” |
| Full export | Yes: documents, index with checksums, journal with timestamps | Yes: according to the provider, all documents and metadata as a ZIP file |
| Price | The first 12 months free (up to 1 GB), then CHF 100 per year (up to 100 GB); included in the paid Magic Heidi subscription | Paket S CHF 18.90 per month (up to 2 users, 10 GB), Paket M CHF 49.90 per month (up to 3 users, 30 GB), Enterprise / Treuhand Starter CHF 99 per month (unlimited users, 60 GB); trustee plans with more clients up to CHF 479 per month. Current prices on swidoc.ch |
What swiDOC offers on top
By its own account, swiDOC covers much more than keeping records:
- a scanning app for smartphones;
- folders and subfolders, tags, text recognition (OCR) and full-text search;
- integrations with bexio, OneDrive, Proffix, infinity.swiss, pebe Live, Blond and AbaNinja, among others, plus email forwarding, Zapier and a REST API;
- a digital personnel file and contract filing;
- an AI chatbot that answers questions about the stored documents (labelled beta on the pricing page);
- roles for several users, access sharing for team, trustee and auditor, and plans for trustees with several clients;
- multi-factor authentication by SMS;
- services such as scanning existing paper records, ERP integration and process automation, and individual training (CHF 150 per hour according to the pricing page).
Magic Heidi Archiv has none of this.
What Magic Heidi Archiv does differently
- One purpose. Magic Heidi Archiv keeps business records according to the rules of the Accounts Ordinance (GeBüV). There are no folders, no workflows and nothing to set up.
- Ready in a minute. Open an account with your email address, without a password. Enter your company and the end of your business year, done.
- A ZIP is enough. A whole business year can be added as a ZIP (1 GB per file or ZIP, up to 5000 files and 2 GB unpacked). The yearly backup from Magic Heidi is recognised.
- Proof you can check yourself. A SHA-256 checksum for each document, a chained journal, RFC 3161 timestamps from an independent authority, a retention lock in the storage in Zurich, a nightly integrity check. The export can be verified without our software.
- Read access instead of team features. Your trustee or auditor can view, download and export.
Which fits when?
swiDOC is more likely to fit if you
- work on documents with several people and need different levels of access;
- want receipts filed automatically from bexio, Proffix or another connected system;
- want to capture paper receipts on the go with your smartphone;
- want to manage personnel files and contracts as well as your accounts;
- want to search the content of your documents or ask questions about it;
- are a trustee and want to manage several clients in one solution.
Magic Heidi Archiv is more likely to fit if you
- only want to meet the legal retention duty and already have your records as files;
- archive once or a few times a year, for example after the year-end closing;
- use Magic Heidi and want to add the backup ZIP;
- want to tick a task off your list rather than roll out new software.
Good to know
Swiss law provides for no official certification of archives; our statement “built to the GeBüV” is a self-assessment, which we back up in the procedure documentation. Whichever product you choose, the procedure documentation for your company and the signed originals of the annual report and the audit report (Art. 958f para. 2 of the Code of Obligations, OR) remain your job.
swiDOC is offered by meinThurgau AG, Weinfelden (according to the legal notice on swidoc.ch). Magic Heidi Archiv and Magic Heidi AG have no connection with meinThurgau AG. This comparison reflects the information publicly available on swidoc.ch on 10 November 2026 and does not claim to be complete.